Confidentiality Statement
Effective Date: October 16, 2026 • Last Updated: October 16, 2026
HR Workforce Solutions, LLC (“HRWS”) understands that HR work often involves sensitive information. This statement explains how we approach confidentiality.
Information Shared With HRWS
We use reasonable safeguards to protect information our clients, prospects and candidates share with us. Please use secure methods to send sensitive documents, and do not send highly sensitive information, such as Social Security numbers or medical information, through website forms or ordinary email.
Confidentiality During Client Engagements
Information shared during a client engagement is used only to provide the services. The confidentiality terms in a signed client agreement control, and this website statement does not replace them.
Job Candidates
We treat a candidate’s job search as confidential. We share candidate information with an employer only with the candidate’s written permission for a specific job, as described in our Candidate Privacy Notice.
Public-Sector Clients
When we work with villages, townships, municipalities or other public bodies, documents we create or receive may be subject to public records laws, such as the Michigan Freedom of Information Act, and some discussions may be subject to open meetings laws. We work with each public client and its attorney to handle records, reports and personnel discussions as those laws allow.
Required or Permitted Disclosures
We may disclose information when required by law, regulation, subpoena or court order, or with the client’s authorization. Nothing in this statement prevents anyone from reporting possible violations of law to a government agency.
Employee and Medical Information
Employee medical and disability-related information should be handled under applicable confidentiality requirements, including keeping it separate from ordinary personnel files, as the EEOC recommends. We follow those requirements in our own work and help clients set up their practices.
No Absolute Guarantee
No electronic system is completely secure. While we use reasonable safeguards, we cannot promise that information will never be accessed, lost or disclosed without authorization.
Questions
HR Workforce Solutions, LLC • Jennifer Bristol, SPHR, Founder & Principal Consultant • PO Box 101, White Pigeon, MI 49099 • 260-215-9663 • jennifer.bristol@hrworkforcesolutions.net